The Transaction Assignment form allows you to map different CStoreOffice® activities (data types) to the general ledger (GL) of accounts.
Every transaction added to CStoreOffice® MUST be assigned to two GL accounts:
- Debit account: An account that must be debited.
- Credit account: Another account that must be credited.
For example, “Gasoline Sales” credits the Sales-Gasoline account and debits the Cash on Hand account. Sales made by credit card will credit the Cash on Hand account and debit the AR Credit Cards account.
Transaction assignment is preset if the user chooses to accept the CStoreOffice® Chart of Accounts. However, if the Chart of Accounts is changed, remember to check transaction assignments to make sure there are no unassigned system activities (data types) left.
If a custom Chart of Accounts is created, all transaction assignments must be done manually. In this case, the chart of accounts must be created first and only then should the user do transaction assignments. If some accounts are missing in this process, come back to the chart of accounts and create additional accounts.
All items participated in transactions must have the CR departments and matched categories assigned properly in CStoreOffice®. Otherwise, transactions are linked to the Store Sales data type automatically disregarding configured transaction assignments.
For more information about assigning a matched category to a CR department in CStoreOffice®, see How to assign the matched category to a department in CStoreOffice®.
To manage transactions assignment, you can perform the following actions:
- Assign a transaction to accounts.
- Add a new data type.
- Set up data types as accounting items.
- Reassign account for a transaction.
- Check the transaction assignments history.
Transaction Assignments Training
