The Accounts Series tool simplifies the process of account creation for users with multiple stores or multiple stores and companies. For example, you can create cash on hand accounts for each station in one process, instead of repeating the same process of account creation for every station. It is recommended that you have sets of similar asset, liability accounts for each location.
You can also use the Account Series tool to consolidate the existing accounts.
Account Series can also simplify the process of transaction assignment setup for multi-store operations. For more information, see Transaction Assignments.
Creating and Editing Account Series
To work with account series, follow the steps:
- From the CStoreOffice® home page, go to Settings > Company > Account Series.
Result: The list of you existing account series is displayed.
- To add a new series, click New. To edit the existing series, select it in the list and click Edit.
- Provide the following information for the series:
- GL Account Beginning # - enter the beginning digits for each account series number. For example, if you are creating inventory accounts for every location, the first two digits will be 20, and the last two digits will be assigned automatically by the system.
- Account Series Name - common name for the account series.
- Account Series Type - type of accounts. For details, see Setting Up Accounts.
- Subseries Of - series of accounts can have subseries, just like accounts and subaccounts.
- Assigned Accounts - list of all accounts created by the system for this series. You can add, delete and change accounts in this list. Select the account in a list to work with it. You can choose to create a new account for the station/department, use an existing account or create no new accounts at all.
- At the bottom of the form, click Save and Close.
Example: List of Accounts Series
|
Account Series Name |
Account Series Type |
Number of Accounts |
|---|---|---|
| Accounts receivable:Buy-downs(S) | A/R | 22 |
| AP Gasoline Purchases (S) | A/P | 23 |
| AP Instant Lottery(S) | A/P | 20 |
| AP OnLine Lottery(S) | A/P | 20 |
| AP Sales Tax (S) | A/P | 27 |
| AP Store Purchases (S) | A/P | 27 |
| AR ATM (S) | A/R | 25 |
| AR FS (S) | A/R | 26 |
| Buydown Sales-Purch. Adjustment(S) | A/R | 21 |
| Cash on Hand(S) | Bank | 22 |
| Coupons(S) | A/R | 22 |
| Credit Cards (S) | Bank | 21 |
| Diesel Inventory(S) | Asset | 1 |
| Gasoline Inventory(S) | Other Current Asset | 21 |
| House Accounts(S) | A/R | 20 |
| Instant Tickets Inventory(S) | Other Current Asset | 20 |
| Kerosene Inventory(S) | Asset | 1 |
| Lottery Undeposited Funds (S) | Cash | 1 |
| Shop & Save(S) | Bank | 20 |
| Store Bank (S) | Bank | 14 |
| Store Inventory(S) | Other Current Asset | 21 |
| Undeposited Funds (S) | Bank | 22 |
