This section describes the specifics of accessing and interpreting the Printed Checks Archive report.
Opening the Report
You can open report in any of the following ways:
- Go to Transactions > Banking > Print Checks > Related Links > Print Checks Archive.
- Go to Reports > Accounting > Manage Accounts Payable > Printed Checks Archive.
The Printed Checks Archive report can be opened at all levels:
- Account
- Company
- Division
- Location (Station)
For more information, see Viewing Reports.
Viewing the Report
The Printed Checks Archive report contains all information about checks printed during the specified period.
The report displays the following information about each printed check:
- Number
- Company
- Class
- Bank Account
- Account
- Created
- Printed
- Printed by
- Type
- Payee
- Memo
- Amount
Filtering the Report Data
To get the exact information you need, you can apply filters to the report. To set up a filter, select one or more filtering options. Once the filter is set up, at the bottom of the filter section, click the Refresh button to display the report data by the filter criteria.
The report provides the following filtering and sorting options:
- Custom Date. Specify the period you are interested in manually using the calendar or use one of the available filtering options, and then click Refresh There are the following filtering periods available:
- Yesterday
- Current Month
- Current Quarter
- Current Year
- Last Month
- Last Quarter
- Last Year
- Last 12 Months
- advanced. Click the advanced button, select one several filtering options you want, and then click Refresh. There are the following advanced filtering options available:
- Filter by. Use this option to filter the report data by any of the following parameters:
- Companies
- Classes
- Accounts
- Payee
- Subtotal By. Select one or several filtering options for the further breakdown of the results:
- Company
- Class
- Bank Account
- Payee
- Month
- Week
- Date
- Filter by Amount. Use this option to filter the report data by a certain amount value.
Additional Actions
To mark the check as unprinted, select it and then click Mark as Unprinted. As a result, the check is not displayed in the Printed Checks Archive report anymore and can be found in the Print Checks list.
For more information about the Printing Checks functionality, see Printing Checks.
For more information on additional report features, see Reports.
