Accounts Payable

With the Accounts Payable form, you can process vendor invoices and other bills for goods and services that a company received on credit.

Use of the Accounts Payable form provides the following advantages:

• You can get information on what inventory and cash is moving in and out of the business to calculate accurate reports, inventory, and journal entries.
• You can provide accurate and timely purchases in CStoreOffice® to promote strong organization in your account.

To view the current list of all open accounts payable with vendors and amounts for a station, use the Account Payable report.

Accessing Accounts Payable Form

You can open the Accounts Payable form in the following ways:

• Go to Vendors > Accounts Payable.
• Go to Transactions > Account Register, and then click the Accounts Payable tab.

  

Paying Invoices

To pay an invoice:

1. Open the Accounts Payable form. For details, see Accessing Accounts Payable Form.
2. Get the list of invoices. In the Options section, specify the following data to find the necessary invoice:

• Company
• Class
• Vendor: Select a vendor from the list. In this list, only vendors with existing transactions are displayed. A vendor is not displayed in the Vendors list in case at least one of the following conditions are met:
  - A vendor is not selected as a Payee in any transaction.
  - A vendor was renamed, but no any transaction after renaming has been created with this vendor.
  

For more information about working with transactions, see Managing Transactions in the Account Register form.

• Account
• Date

  

3. Click Refresh.
4. In the Bills section, select the invoice you need to pay.
5. In case you need to pay invoice partially, in the Amt. to Pay column, enter your value (optional).

   

6. In the Payment Attributes section, specify the following data:
7. Payment Method: Select Check, Cash or EFT.
8. Payment Account: Select an account to pay from.
9. Payment Date : Select a payment date.
10. Memo: Type an additional comment, if any.
6. At the bottom of the Accounts Payable form, click Save.

   

Getting Invoices into CStoreOffice®

You can get your invoices into CStoreOffice® in the following ways:

• Petrosoft operators can input scanned invoices into the system through EDI. For details, see About Docs Scanner.
• You can input invoices manually. To do this, go to Vendors > Bills > Itemized Invoices.

Accounts Payable Trainings

Accounts Payable

Credit Card Reconciliation