Lottery Purchases (Invoices)

This section describes how you can add information about a lottery game to the system inventory.

Before you put lottery games on sale, you need to enter information about them in CStoreOffice®. To do this, you need to create a 'fake' invoice with the lottery game information. The procedure of creating a lottery invoice is basically the same as the one for a regular invoice except for some minor differences.

We recommend that you enter information about two lottery purchases in the system inventory: one for whole packs of tickets and one for partial packs of tickets.

Creating New Lottery Invoice

To create a new lottery invoice:

1. Go to the CStoreOffice® home page and then click Data Entry > Lottery > Purchases.
2. At the top of the Purchases form, make sure you have the correct date and shift number selected.
3. In the Vendor list, select the lottery vendor.
   

The lottery vendor is set up when adding a new lottery game. For more details, see Vendors.

4. In the Invoice # field, enter the invoice number. If you cannot find the invoice number, you may enter the invoice date as the number, which will allow you to find your invoice easily by its date.
5. In the Terms field, enter the payment terms, if any. This value does not affect the lottery invoice data.
6. Specify criteria for entering the lottery data into the system:

• Name
• UPC: It is recommended to select this option to eliminate possible mistakes during entering the data with similar lottery names.

6. Click Submit.

   

   Result: The form reloads.

The game number is entered automatically by the system to facilitate the inventory process.

7. For a credit (return) invoice, at the bottom left of the Invoice form, select the Credit Invoice check box.

You can return the lottery tickets that are actually in the pack. In case there are no sold tickets in the pack, the whole pack will be returned correspondingly.

8. If the category for the lottery game is not pre-populated, in the Cat# list, select the necessary category.
9. Depending on the entry criteria specified in step 5, in the Item Name field, enter the UPC or lottery item name or select it in the list.
10. Enter the serial number.

Instead of VIN used for the regular invoices, serial number is used for the lottery games. The serial number is unique to each pack and starts with the last 3 digits of the UPC followed by the next six digits on the back of a ticket.

11. If the actual number of tickets in the pack differs from the tickets number pre-populated in the Tickets in Pack field, enter the actual tickets number. This value must be specified only for partial packs of tickets when you are entering the pack data for the first time.

The Tickets in Pack field editing operation is permission-based. To be able to edit this field's value, the user must have the Allow users to modify Lottery Purchases Tickets in Pack for credit invoices permission granted. For more information, see Roles and Permissions Management.


12. Unit cost and unit retail are pre-populated with values that you specified when setting up the lottery game. The case cost, case retail and GPM are calculated automatically.
13. Click Enter.
14. Repeat steps 8-13 for all lottery ticket packs that you have, select the method of payment and then click Save.

    

15. To create one more lottery invoice, click New Invoice.