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About Checks in C-Store Office

This section describes the specifics of writing and printing checks in C-Store Office, as well as the constituent parts of the check and working scenarios.

Writing Checks

There are two ways you can write a check with the C-Store Office.

Via the Accounting module. Vendors>Account Payable>Select "Check" as a Payment option. This is the main workaround suitable for all case of dealing with checks in C-Store Office. For details, see Accounting.
Banking module. Transactions>Banking>Write Checks. This is an additional workaround for entering the manually created checks to the system without the lengthy procedure of creating the invoice. For details, see Banking:Write Check.

Example

You have hired a worker to clean up the fallen leaves after the storm. Cashier has paid a worker with a hand written check. Previously, to enter this expense to the system, you needed to create an invoice for this transaction. With the Write Check feature, you can just enter the check information into the system spending no time on creating the invoice.

Printing Checks

You can print checks in C-Store Office in several ways.

Immediate Printing. You can print a check immediately after writing.
Delayed Printing. You can send the check to the printing queue, and print one or several checks, or all the checks at the same time when needed.

You can create a check and save it in system without printing. For example, a cashier writes a check by hand and enters it into the system manually. For more information, see Writing a Check.

Possible Scenarios of Working with Checks in C-Store Office

There are several scenarios you might want to follow working with checks in C-Store Office.

Scenario	Recommended Workaround
You want to write and print a check for the regular transaction with the invoice.	Vendors>Account Payable>Write a check and send it for printing.
You want to write and print a check for the irregular transaction without the invoice, or to the individual in return to the occasional services. You either print the check straight after writing, or send it to the printing queue and print it any time you want.	Transactions>Banking>Write Checks>Select the "to be printed" option. For more information, see Writing a Check .
You want to write a check for the irregular transaction without the invoice, or to the individual in return to the occasional services. You do not want to print the check, but you want to save the check information in the system.	Transactions>Banking>Write Checks>Enter the check number manually. For more information, see Writing a Check .

Scenario

Recommended Workaround

You want to write and print a check for the regular transaction with the invoice.

Vendors>Account Payable>Write a check and send it for printing.

You want to write and print a check for the irregular transaction without the invoice, or to the individual in return to the occasional services. You either print the check straight after writing, or send it to the printing queue and print it any time you want.

Transactions>Banking>Write Checks>Select the "to be printed" option.

For more information, see Writing a Check .

You want to write a check for the irregular transaction without the invoice, or to the individual in return to the occasional services. You do not want to print the check, but you want to save the check information in the system.

Transactions>Banking>Write Checks>Enter the check number manually.

For more information, see Writing a Check .

Anatomy of a Check

Check written via Write Check by C-Store Office contains of the following elements:

Check #. Each check has a different check number.

If you decide to print the check using the "to be printed" option, you will need to enter the check number when printing the check.

Date. The date the check is written

Use the current date on a check; never postdate it.

Amount. The sum issued in numbers.

Pay to the order of. Person or business to whom the check is written.

Address. Address of a person or business receiving the money.

Never use abbreviations when you fill in the payee information on the "Pay to the order of" line.

Memo. An optional description of the nature of the payment.

Banking Permissions

You can limit the manager's access to the certain bank accounts in the Write Checks feature.

Last updated: Tuesday, November 6, 2018 Copyright © Petrosoft, LLC
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