We recommend doing a full store itemized inventory once a month. This will help shortages stay minimal.
It is recommended the following audits/reconciliations be conducted:
- a full store, itemized inventory once a month by an independent contractor
- a cigarettes groups reconciliation by cashiers every shift/day using cycle count tickets (CCT) and/or a group reconciliation ticket
- a phone cards reconciliation by cashiers every shift/day using cycle count tickets (CCT) and/or a group reconciliation ticket
- a cigarettes audit by item once a week by the store manager before making an order using an audit ticket
- a cigars audit by item once a week by the store manager before making an order using an audit ticket
- an overstocked items recount by the manager per system request (CCT and/or audit ticket) – the system initiates a request to recount from the Pending Invoice Forms
- a walking cooler audit by an employee once a week to put stock in order and before the biggest deliveries (such as Pepsi or Coca Cola using a CCT, audit ticket, or group reconciliation ticket)
Manual Partial Inventory Procedure Tips
- All shelves and gondolas must be marked with a code (for example, gondola 1A, counter 3S and so on).
- In CCT setup, the user must set up the number of items to be counted at one time or the amount of space (for example, two gondolas, two shelves, or both).
- The CCT Module will generate the tickets based on set parameters.
- The user must print the ticket.
- The user must count items and fill out the ticket manually.
- The user must enter items into the module using the PPIAT form.
- The user must check and accept the ticket.
