To affect GPM without creating inventory discrepancies, you need to create a custom income, which will help you to manipulate sales manually while the shift is still in pending.
If sales are manipulated in the sales screen, it increases sales, but decreases inventory which at the time an inventory is completed at a store, you will show an average in inventory.
Pre-Requisites
- Create a new category and department.
- Assign the Rebates name to your new category and department.
- Link the Rebates department to a category so that the GPM is adjusted. For example, to non-tax, general merchandise category.
Don't link the Rebates department to the Rebates category as it will not manipulate the GPM.
To enter a rebate check so that the GPM is positively affected:
- After receiving the rebate check, decide what period in time you want the rebate to be applied to. Do the following:
- Unlock the audit period, if it is locked. If it is already unlocked, skip this step.
- Pull the selected particular day or shift back to pending.
- Enter the rebate check into custom income manually.
- Accept the shift again.
- Manipulate the cash reconciliation screen for that same date you selected for manipulating the sales. This step is required to avoid a cash shortage.
- Check the GPM% influenced for the month you entered the additional sales in the Operating Profit Estimates (Profit & Loss) report. Go to Reports > Accounting > Operating Profit Estimates (Profit & Loss).
You need to reenter all manual changes that were previously done to this shift. For example, house accounts, accounting changes, or cash reconciliation changes.
We recommend you to alter the sales and deposit the check when you receive the check for the following reasons:
- This is a real time check.
- You cannot deposit a check for a date in the past.
Increasing the sales without increasing the cost, increases the GPM%. This is the only way to manipulate the GPM%.
