To let you synchronize data between the cash register and back-office system, CStoreOffice® offers the mechanism of automatic mapping of fuel products. When CStoreOffice® receives shift files with sale transactions for unknown fuel products, it launches automatic mapping of fuel products. CStoreOffice® attempts to map the fuel product from the transaction to a fuel product registered in the system.
Depending on your business needs, the automatic fuel mapping mechanism can be either enabled or disabled in CStoreOffice®. To check, if it is enabled or disabled for your station, go to the Station Options > UST System. For details, see Station Options: UST System.
Automatic mapping of fuel products is supported for Verifone Sapphire, Verifone Commander, and Gilbarco Passport cash registers.
Automatic mapping of fuel products works in the following way:
- When CStoreOffice® receives a file with a sale transaction for an unknown fuel product, it analyzes the Fuel Grade Description and Fuel Grade ID fields in the file:
- If the Fuel Grade Description field contains some value, CStoreOffice® checks if this value matches the name of any fuel product in CStoreOffice®. If the fuel product with such name exists, CStoreOffice® activates this product for the location. If the fuel product with such name does not exist, CStoreOffice® creates a new product in CStoreOffice® and activates it for the location.
- If the fuel description is not available, CStoreOffice® checks the Fuel Grade ID field in the file:
- If the Fuel Grade ID value is not numeric, CStoreOffice® checks if this value matches the name of any fuel product in CStoreOffice®. If the fuel product with such name exists, CStoreOffice® activates this product for the location. If the fuel product with such name does not exist, CStoreOffice® creates a new product in CStoreOffice® and activates it for the location.
- If the Fuel Grade ID value is numeric but is not recognized as standard for the cash register type, no changes are made in the system. In this case, CStoreOffice® checks if mandatory fuel files are available for the location and imports fuel data from these files automatically to the system. For details, see Import Fuel from Cash Register.
- If a new fuel product is created for a location as a result of fuel data import, CStoreOffice® automatically reprocesses shifts that have unknown fuel sales events and updates information in these shifts.
